Not sure how these Rules can help you? Here are a few examples. You can also click Duplicate to copy a rule and then make slight changes or Remove a rule you no longer need. If you ever want to change a rule, select it and click Edit. You will then see it in your list of Rules in the Preferences box. Once you have your description, conditions, and actions set, click OK and your new rule is ready to go. Or, if you select Set Color of Message, you need to pick the color and whether it should apply to the background or text. If you pick Move Message, you must choose the mailbox and folder. Just like with the conditions you set up, the actions may ask for more details.
For example, Sender is in my contacts, Priority, or Message is junk mail do not offer any further conditions to set up. The email contains a certain type of attachmentĭepending on the option you select, you will see different options.If the email priority is high, normal, or low.If the sender is in your contacts or not, is a VIP, or is a member of a group.Who the email comes from, who is copied, or what’s in the subject line.
SETTING UP MAC MAIL GMAIL HOW TO
The first box is for those emails coming in and how to identify them. Ask yourself, do you want any condition you enter to be met or all of them?Īfter that, you set up the conditions to meet and you have many options to choose from. After the word If, select either Any or All from the dropdown box. The next section is where you set up the conditions for the incoming email. Start by describing your Rule or simply giving it a name that makes sense to you. Create a Mail RuleĪfter you click Add Rule, a box will appear with various options for the type of Rule you want to create. With your Mail app open, follow these steps to access the Rules area.ġ) Click Mail from the menu and select Preferences.Ģ) In the window that pops open, click Rules.ģ) Any rules you have set up will be displayed. Direct emails as they arrive, mark them so they’re easier to spot, and clean up your inbox easily, here’s how. If you use the Mail app on your Mac, you can set up email rules that help you manage it all. From those important emails you must see to those that just get in the way, it can be tedious to organize it all to see what you want to see. If not, you need to enable it using the instructions below.Managing your inbox can be a daunting task these days. (Non-Google mail accounts may not be listed in Archive.) If you see All Mail, stop here. There should be an All Mail box for each Google account.
SETTING UP MAC MAIL GMAIL ARCHIVE
Click the arrow next to Archive or All Mail.
SETTING UP MAC MAIL GMAIL FREE
Make a note of the free space on your drive.
No matter where you file them they will also show in All Mail. Although the search box in the top toolbar may be more convenient, having all your messages in one list can help.Īs usual, you can drag messages from the inbox to a mailbox (for example, ABC Project). You can sort messages chronologically or any way you like at the top of the list. You might even see messages you deleted or archived. Click All Mail to see every message you’ve received, sent, or filed into another mailbox folder. (It might say Archive if you also have non-Google accounts). Your Mac Mail app should display an All Mail mailbox in the left sidebar. Now the Mail app on your Mac can do all this, too. Gmail also allows you to archive messages and view all messages (inbox, sent and others) in one list. For example, an email might be in your inbox and also labeled Important and ABC Project. Gmail & Google Apps Mail allow you to tag a message with several labels on the web interface. Before you can send messages, you may need to check your outgoing mail settings.
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